Once a contract is awarded to HFL, we establish a dedicated contract team to ensure it is correctly set-up and taken over efficiently.

The team includes a Mobilisation Manager, QSHE Manager, Contract Manager, along with our dedicated HFL engineers and administration team.

Mobilisation and Takeover includes: –

• Contract set-up
• Staffing, skills gap analysis and training
• Health, safety, quality and security review
• Site familiarisation & inductions
• Asset verification
• Manuals, report sheets and key dates collation
• Logbook creation and CAFM integration
• Financial administration

HFL’s experienced and qualified M&E surveyors can provide our clients with a comprehensive building dilapidation and asset condition reports which include the following: –

• Asset make, model, year of install and service history
• Asset condition and priority levels
• Recommendations to improve the condition of the assets
• Budget costs for remedials and / or replacements by priority level

Our reports include a ‘Traffic Light’ style assessment based on the priority levels with respective budget costs by priority level.

The reports are typically completed within 60 days of takeover and give our clients absolute clarity on the condition of the assets, those requiring urgent attention and budget costs to address this. The aim is to improve and optimise the maintenance regime.

HFL also provide clients with the option to implement a comprehensive asset labelling and tagging system which includes:

• Identifying the asset systems and linked subunits
• Assigning an identification code
• Inputting asset and associated information in a register
• Determining asset label requirements
• Tagging the assets
• Verification

Examples of asset tracking programmes we have implemented include: –

• Air conditioning systems, VRF/V, heat pumps and respective terminal units
• Boilers, chillers, AHU’s and respective terminal units
• Domestic and potable water systems and respective outlets
• Pumps and Valves
• Electrical distribution systems
• Fire doors, dampers and extinguishers
• Call points and refuge points
• Emergency lighting systems

Our experienced and qualified compliance and health and safety managers and engineers can also provide our clients with a comprehensive site HSE and report.